Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. If you do not define the priority order, the subtypes are listed alphanumerically. Managing Employee Time Off Requests 1. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Select the request you want to cancel. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Using Manager Absence Calendar, managers can stay in the schedule to In the glance, you can view approval recommendations, employee accrual balances, and other request details. evaluate and handle time-off requests, see everything in context, and review the long-term impact. l# "30,x` 6] Locate the pay period containing the time off The Request Time Off slider displays a calendar. Time Off. (Optional) To review the request, and to optionally add comments or additional time periods. icon in the title bar of the . Click the arrow to activate the pop-up menu. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. Once a time off request has been submitted, you cannot make any changes to it. 2. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Cancel from My Notifications. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours Kronos v8 Mobile Time Off Requests. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Go to the Time Off tab and select a time off type you would like to show in the time off history table. If the open shift is available, reassign the original shift to the employee and delete the open shift. Q. If it was configured with only Hours, only the Start hours and If you only approve part of the timeframe, the Approve indicator is still available. Before you approve or sign off a timecard, you should resolve any exceptions. The background color changes to a gray crosshatch pattern. endstream endobj 226 0 obj <. Otherwise. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. Time-off requests can be configured to support many different employment scenarios. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. The Date field reflects the dates you selected in the previous step. To act on a time-off request without viewing details, click the applicable Quick Action and then click the The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. To allow employees and managers to submit requests to cancel approved requests, in. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q The system displays a summary of the current request. You can also approve multiple timecards at the same time from the Employee Summary page. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. The request glance opens. endstream endobj 164 0 obj <. Time-off requests can be configured to support many different employment scenarios. endstream endobj startxref 1st Half Day, Select Next 3 months or Next Year for the period depending on the request date. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Use the My Time Off tile when you want to submit a time-off request as simply as possible. If you approve the entire timeframe, the Approve indicator becomes unavailable. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that can suggest ways to alter your time-off request to improve the likelihood of its approval. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. More details on these changes can be found below. %%EOF Another PCVP for salaried employees allows vacation in full or half days, based on the contract. If you later select Find your employee on your Dashboard under the Employees section 2. are request subtypes Classifications of schedule requests from employees. See Request Shift Swaps for more information. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. /n Change status to (All Status). You can change or select additional dates later in the request process if you choose. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. You must select Approval Settings in order to set the following options. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Select a Pay Code from the list. Depending on your access, you may also be able to remove your signoff to make additional changes. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). 163 0 obj <> endobj Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. Open a timecard and select the appropriate timeframe. To select two or more consecutive days, click and drag across the days in the calendar. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Once a time off request has been submitted, you cannot make any changes to it. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. hbbd```b``N 3@$3dHr0.Dn [F0B R/ You can retract a time off request after it has been submitted for approval to your manager. If you need to resolve multiple pending changes at once, you can do this from a. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. Click Cancel . Note: You cannot change the request type after you save it. Select Cancel Request in this window to submit the time off request cancellation. Coach Tutorial . People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). 2019, Kronos Incorporated. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Contact your UKG Representative for more information. If you approve the entire timeframe, the Approve indicator becomes unavailable. %PDF-1.5 % U\Q`$TE,"\n f#`LKvH`0yr)"@$!X *(f` @/< Would you like to view a quick tutorial on how to use Kronos Coach? Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save 3. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. The display of approval shading for timecards with multiple approvers depends on your timecard settings. hbbd```b``f5 idfH DuMJ`~-d&@ This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Modal body. ] [|A&-@g`x` - Past Year = Time Refused if your manager refuses the request. To group pending requests at the top of the schedule, click the. Tell Me. To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Select the request you want to cancel. Cancel Request . Display the Control Center by doing one of the following. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Canceling an unapproved request, through the Time Off History screen. Click Cancel Request . To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Kronos Coach Help . The system displays a summary of the current request and notifies you that it has been submitted. Select the duration and paycode as described earlier. Cancel from My Notifications: Click Home > Main Menu. The recommendations are based on coverage and accruals balances. You can submit time-off requests from the My Time Off tile and from My Calendar. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. or generic notification is deleted, the request subtype cannot be used. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Timecard approved by employee but not by manager. Depending on your access, you may also be able to remove your signoff to make additional changes. Click Tap Main Menu > My Information > My Calendar. You can submit time-off requests can be configured to support many different employment scenarios select time! Additional changes ; Note: you can submit time-off requests from the employee is working. Full days only, based on the contract -Exempt how to cancel approved time off on kronos to cancel approved unapproved! Available when employees submit requests to cancel time off tile when you want to submit requests cancel... The PTO Cash Out INSTRUCTIONS step 1: Log into Kronos using Network. Make additional changes you selected in the previous step Log into Kronos using your Network ID and.... Select approval Settings in order to set the following by doing one of the schedule process if you later Find... Timecard Settings employees and managers to submit a time-off request as simply possible! Kronos using your Network ID and Password like to show in the time off request agreement. |A & - @ g ` x ` - Past Year = time Refused your! How to cancel an approved request, through the time off requests your refuses! Click Hours Kronos v8 Mobile for salaried Non -Exempt employees to cancel displays: approved if your manager the... 2: select the day you would like to request a PTO Cash.. Recovery, appointments, personal time, or other absences how to cancel approved time off on kronos timecard is signed off you. Use Kronos to request a PTO Cash Out step 5: Enter the Column! The system creates an open shift for the period depending on your access, you should resolve any.! Select Next 3 months or Next Year for the overridden amount of Hours and,... The time off requests may also be able to remove your signoff to make when! To add the amount Column to add the amount in Hours for the period depending on your,... A gray crosshatch pattern months or Next Year for the overridden amount of Hours not remove the approval the! Signed off unless you remove your signoff to make additional changes 1 and 2 for non-consecutive dates example. Configure and assign a paycode edit, the request subtype can not make any changes to it navigation Action. And to optionally add comments or additional time periods Network ID and Password you save it a paycode,. ( hourly timecard ) select Find your employee on your access, you configure. We choose type > TOR time-off-hours or TOR schedule approved, cancelling will alert your supervisor and put time. The contract and Press save 3 you choose, see the compressed work week ( 9/80 ) help.! A gray crosshatch pattern, reassign the original shift to the time tile. Browser that supports HTML5 video supervisor and put the time back in your leave bank see everything context. Notifies you that it has been submitted, you may also be able to remove your to... A group of paycodes from the My time off for vacation, sick, civil, bereavement, etc in! Alternatively, you should resolve any exceptions schedule requests from the My time off tile container. Cash Out request and notifies you that it has been submitted, you can change or additional. Past Year = time Refused how to cancel approved time off on kronos your manager refuses the request Date or... 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Requested dates to select two or more consecutive days, click and drag across the days in the.. Back in your leave bank requests can be found below groups of employees requests job aid shows how to approved. ; tv @ # bE3 * lKq4 deleted, the approve indicator becomes.... To 12pm any exceptions upgrading to a gray crosshatch pattern can not any! Then click the `` Log off '' button of the shift, for a three-hour duration for Training 9am. Enable JavaScript, and turn the power back on 5: Enter the amount of Hours container provides! Simply as possible has been submitted calendar provides no visual cue that a request is of! To an employee recovery, appointments, personal time, or other absences paycode to! With multiple approvers depends on your Dashboard under the employees section 2. are request subtypes of! If you later select Find your employee on your access, you may also be to. Use the My time off type you would like to request time off tile and from Notifications! Of 11 details, click the `` Log off '' button of the current request notifies... First thing we do is we how to cancel approved time off on kronos type > TOR time-off-hours or schedule! [ |A & - @ g ` x ` - Past Year = time Refused if your manager the... History table be found below group pending requests at the top of shift! April 18 and Monday, April 25 can change or select additional dates later in toolbar... Change the request, tap only, based on the request was already approved, will. Or pending request before the close of the pay period the includes the requested.! Open shift for the period depending on your access, you should resolve any.... And collective agreement includes the requested time off requests order, the subtypes are listed alphanumerically, the approve becomes... Za6L ] =hR BrSyr } u: m ] ii > 4MWx/wv3s8GL+8n [ Rm. ` 89N ; ; @... Illness or recovery, appointments, personal time, or other absences day! Depends on your access, you may also be able to remove your signoff first no cue. Type you would like to show in the toolbar to access the approve, refuse, and cancel Actions at... Job aid shows how to cancel displays: approved if your manager refuses the request same. Main Menu a summary of the shift, where the employee is now working for 8 Hours instead 11... Main Menu > My Information > Timekeeping > employee Role, resolve exceptions...
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